Klamath Irrigation District
 Board Meeting Minutes

October 19, 2006

Agenda in Blue
Minutes in Black  

Approval of Minutes 8/10/06

Approval of vouchers and warrants  

Business    

1.      Foreclosure:  Mr. Jada 10:30  

Khali Jada appeared before the Board to request that the Board forgive a portion of the foreclosure charges against his property.  In 2004 Jada purchased the property at 5735 Altamont (Shell Station on the corner of Altamont and the Southside Bypass).  Due to a recording error at the time of the purchase his address of record with Klamath County was incorrect.  Jada stated that he has not received any of the statements or ‘certified’ mailings, except recent foreclosure correspondence from Bill Ganong’s office.  The Board explained District policy regarding address, and ownership changes, and that the District had incurred the foreclosure expense.  The Board denied Jada’s request.  Mr. Jada agreed to send a check for the total of $720.20  

2.      Bids:  Bridge timbers, Mailing machine  

The Board reviewed the following proposals to update the District’s postage machine as required by the U.S. Postal Service:  

                        Bull Frog                                                   $2190.00 plus meter rental

                        Pitney Bowes                                           $  200.00/per quarter (lease only)

                        Rogue Mailing                                          $1575.00 plus meter rental  

The Board agreed to purchase the equipment and selected the proposal from Rogue Mailing.  

The Board reviewed the following bids for bridge timbers:  

                        Alan Forest Products                              $13,766.00

                        J & P Wholesale                                      $19,000.00

                        Perma Post                                              $14,823.33  

The Board awarded the bid to the low bidder Alan Forest Products.  

3.      Homedale trailer court drainage and easement  

Solem reported that Fred Owen, the owner of Aspen Mobile Village, 3950 Homedale Road, wants to pipe storm drain water from the property and into the A-2 ½ lateral.  The property has been excluded from KID, and the Dstrict has no easement across his property.  The Board asked Solem to work with Owen to develop an easement including terms in the best interest of the District and in exchange allow him to drain into the District lateral through the winter months.  

4.      A-3-c pipe project  

Solem updated the Board on piping the A-3-c lateral between Bisbee and Altamont .  In a portion of the area to be piped, the ditch has been realigned by the landowner, and is now located outside the easement.  The Board agreed that piping should be within the easement whenever possible.  Solem will contact the landowner and determine if the pipe will remain within the easement or get an easement from the landowner in order to allow pipe placement in the existing location.  

a.      R.O.W.  

Solem reported that the District is receiving 5200 feet of Hancor pipe through a grant from the Bureau of Reclamation.  The pipe may be used to complete piping the suburban area.  

b.     18” pipe  

Solem reported that some 18 inch pipe may be needed to complete piping the A-3-c lateral.  The Board agreed to purchase the pipe.  

5.      Election  

Solem reported that no valid petitions were received for position of Director of Zone 2 – Ross Fleming’s position.  Therefore, there will be no election.  A director will be appointed for 2007  

6.      Budget:  handout and finalize in November  

Solem handed out the draft budget for 2007.  The Board will review the draft and have a discussion at the November 9^th Board meeting.  

7.      Audit:  handout and approve in November  

The Board will review the audit for year ending December 31, 2005 for discussion at the November 9^th Board meeting.  

8.      PP&L credit:  RHT  

The Board discussed the Bonneville Power Administration rate credit.  Solem has talked with Greg Noyes from PP&L.  The credit for prior years may be as much as $34,000.  Solem is waiting to receive a spread sheet of the calculations from Noyes and will try to reconcile the amount of the proposed refund.  

RHT, power consultants, have offered to review the information for a time and materials fee.  The Board agreed to consider hiring RHT if Solem can not determine the correct refund from the information received from PP&L.  

9.      Excavator  

The Board discussed the need to prepare for additional canal chaining for aquatic weeds for the 2007 water season.  Solem will prepare a proposal of estimated cost for equipment and labor for consideration in budget discussion.  

The Board discussed equipment needs to be replaced including the grader, the gradall, and the 931 loader.  

10. Other  

Solem will go to bid for head gates needed for winter maintenance.  The bids will be reviewed at the November 9^th Board meeting.  

The Board approved one exclusion.  

KID Board meeting November 9, 10:00 am

GIS Demonstration Oct. 31, 10:30 at BOR

OWRC Annual meeting December 6-8, Hood River

CIP meeting December 6-7, Medford